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Privacy Policy

Final Evolution Card Show values your privacy. This Privacy Policy explains how we collect, use, store, share, and protect information when you visit our website, purchase vendor tables, contact us, attend our event, interact with our social media pages, or otherwise communicate with us.

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By using our website, submitting information through our forms, purchasing vendor space, or attending our event, you agree to the practices described in this Privacy Policy.

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1. Who We Are

Final Evolution Card Show is a trading card and collectibles event featuring TCG, Pokémon, One Piece, sports cards, vendors, collectors, and guests. The event is held at Deerbrook Mall in Humble, Texas.

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For purposes of this Privacy Policy, “Final Evolution Card Show,” “we,” “us,” or “our” refers to the event organizers, website operators, and affiliated business operations connected to the show.

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Our website is:
www.finalevolutioncardshow.com

You may contact us at:
Email: info@finalevolutioncardshow.com
Instagram: @finalevolutioncardshow
Facebook: Final Evolution Card Show

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2. Information We Collect

We may collect information directly from you, automatically through the website, or through third-party services used to operate the website and event.

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A. Information You Provide Directly

We may collect the following information when you submit a form, purchase a vendor table, message us, subscribe to updates, or communicate with us:

  • Name

  • Business name

  • Email address

  • Phone number

  • Billing information

  • Mailing address, if needed

  • Vendor category, such as TCG, sports cards, collectibles, or related products

  • Table selection or vendor location preference

  • Social media handle

  • Messages, questions, or comments you submit

  • Any documents, images, or information you voluntarily provide

  • Information related to vendor applications, booth setup, special requests, or event participation                                                                                                                         

B. Payment and Transaction Information

If you purchase vendor tables, merchandise, sponsorships, or other event-related items through our website, payment may be processed through third-party payment processors such as Wix Payments, Stripe, PayPal, Square, or another provider.

We may receive limited transaction information, such as:

  • Your name

  • Email address

  • Order number

  • Amount paid

  • Date of purchase

  • Payment status

  • Last four digits of a card, if provided by the processor

  • Billing or receipt information

We do not intentionally store full credit card numbers, bank account numbers, or complete payment credentials on our own systems. Payment information is handled by the applicable third-party payment processor.                                                  

C. Website and Device Information

When you visit our website, certain information may be collected automatically, including:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Pages viewed

  • Date and time of visit

  • Referring website

  • General location information based on IP address

  • Website interactions, such as clicks, form submissions, and navigation behavior

  • Cookie and analytics data

This information helps us understand how people use our website, improve our pages, troubleshoot technical issues, and promote the event.                                     

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D. Communications and Social Media Information

If you contact us through Instagram, Facebook, email, text, website chat, or another platform, we may collect and retain the information you provide in that communication.

This may include your:

  • Name or username

  • Profile information visible to us

  • Message content

  • Contact information

  • Vendor inquiry details

  • Event-related questions

  • Any images or files you send voluntarily

Social media platforms have their own privacy policies and data practices. We do not control how Facebook, Instagram, Meta, or other platforms collect and use your information.

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E. Event Attendance Information

Because Final Evolution Card Show is a public event in a mall environment, we may collect or use limited event-related information, including:

  • Vendor attendance records

  • Vendor badge information

  • Table assignments

  • Incident reports, if necessary

  • Security-related information

  • Photos or videos taken at the event

  • General crowd or event activity information

We may take photos or videos during the event for marketing, promotional, documentation, or social media purposes. By attending the event, you understand that you may appear in event photography or video taken in public areas.

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3. How We Use Your Information

We may use collected information for the following purposes:

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A. To Operate the Event

We use information to:

  • Process vendor table purchases

  • Assign vendor spaces

  • Communicate event details

  • Confirm registration or payment

  • Provide vendor instructions

  • Prepare table maps

  • Coordinate setup times

  • Manage event logistics

  • Provide vendor badges

  • Maintain security and safety

  • Respond to vendor or attendee questions

  • Resolve disputes or issues                                                                                                         

B. To Operate and Improve the Website

We may use website data to:

  • Keep the website functional

  • Improve website layout and content

  • Fix technical issues

  • Monitor traffic and performance

  • Understand which pages are most useful

  • Prevent fraud, spam, or misuse

  • Improve the user experience                                                                                                    

C. To Communicate With You

We may use your contact information to:

  • Respond to messages

  • Send vendor confirmations

  • Send event updates

  • Provide setup instructions

  • Notify you about table availability

  • Send receipts or order updates

  • Answer customer service questions

  • Provide important event announcements

  • Follow up on inquiries

D. For Marketing and Promotion

We may use information to:

  • Promote Final Evolution Card Show

  • Share event updates

  • Announce vendor availability

  • Advertise future shows

  • Post event photos or videos

  • Highlight vendors, sponsors, or event features

  • Improve social media and advertising efforts

You may opt out of promotional emails or messages at any time by contacting us or using any unsubscribe option provided.

E. For Safety, Security, and Fraud Prevention

We may use information to:

  • Prevent fraudulent purchases

  • Verify vendor registrations

  • Protect against unauthorized transactions

  • Enforce event rules

  • Maintain a safe event environment

  • Respond to security concerns

  • Protect our legal rights

  • Cooperate with mall security, law enforcement, or payment processors when necessary

F. For Legal and Business Purposes

We may use information to:

  • Maintain business records

  • Comply with legal obligations

  • Respond to lawful requests

  • Enforce our terms, policies, or vendor rules

  • Resolve payment disputes

  • Document incidents

  • Protect our business, vendors, attendees, and website

4. Cookies and Tracking Technologies

Our website may use cookies, pixels, tags, analytics tools, or similar technologies. These tools may help us:

  • Remember user preferences

  • Understand website traffic

  • Measure advertising performance

  • Improve website functionality

  • Detect errors or security issues

  • Analyze visitor behavior

  • Support embedded tools, forms, checkout pages, or maps

Cookies are small files placed on your device by a website. Some cookies are necessary for the website to function. Others may be used for analytics, advertising, or performance tracking.

You can usually adjust your browser settings to block or delete cookies. However, blocking cookies may affect website features, forms, checkout functions, or other services.

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5. Third-Party Services We May Use

We may use third-party companies to help operate our website, process payments, manage forms, communicate with users, analyze website traffic, or promote the event.

These services may include, but are not limited to:

  • Wix

  • Wix Payments

  • Stripe

  • PayPal

  • Square

  • Google Analytics

  • Meta/Facebook/Instagram

  • Email marketing tools

  • Website hosting providers

  • Security tools

  • Payment processors

  • Customer communication tools

These third parties may collect, process, or store information according to their own privacy policies. We are not responsible for the privacy practices of third-party websites, platforms, or services.

When you make a payment, submit a form, interact with embedded content, or click an outside link, your information may be handled by that third party.

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6. How We Share Information

We do not sell your personal information in the traditional sense of exchanging your personal information directly for money.

However, we may share information in the following situations:

A. With Service Providers

We may share information with companies that help us operate the website, process payments, send communications, manage orders, provide analytics, or support the event.

B. With Event Partners

We may share limited information with event partners when necessary, such as:

  • Mall management

  • Security staff

  • Event staff

  • Table setup staff

  • Payment processors

  • Website service providers

  • Sponsors or partners, when relevant to your participation

C. With Payment Processors

Payment and transaction information may be shared with payment processors to complete purchases, prevent fraud, process refunds, handle disputes, or comply with financial regulations.

D. For Legal or Safety Reasons

We may disclose information if we believe it is necessary to:

  • Comply with law

  • Respond to legal requests

  • Protect our rights

  • Prevent fraud

  • Investigate security issues

  • Protect attendees, vendors, staff, or the public

  • Enforce event policies

  • Cooperate with law enforcement or mall security

E. In Connection With Business Changes

If Final Evolution Card Show, its website, or related business operations are transferred, reorganized, sold, merged, or otherwise changed, information may be transferred as part of that process.

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7. Vendor Information

If you register as a vendor, we may collect and use additional information to manage your participation in the show.

This may include:

  • Vendor name

  • Business name

  • Contact information

  • Product category

  • Table purchase details

  • Table location

  • Setup instructions

  • Badge information

  • Payment status

  • Special requests

  • Communications between you and event staff

Vendor information may be used for event planning, table assignments, communications, security, customer service, and future vendor opportunities.

We may publicly display or promote vendor names, business names, logos, social media handles, or product categories if you voluntarily provide them for promotional purposes or agree to be featured.

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8. Photos, Videos, and Event Media

Final Evolution Card Show may photograph or record portions of the event for promotional, marketing, documentation, or social media purposes.

By attending the event, you understand that photography and video may occur in public areas of the mall and event space. You may appear in the background of photos or videos.

We may use event media for:

  • Social media posts

  • Website content

  • Promotional flyers

  • Advertising future shows

  • Event recaps

  • Vendor highlights

  • Sponsor promotion

  • General marketing

If you would like a specific photo of yourself or your child removed from our website or social media, please contact us at [insert email address]. We will review reasonable removal requests, but we may not be able to remove content already shared, reposted, downloaded, or captured by others.

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9. Children’s Privacy

Our website and vendor registration services are not intended for children under 13. We do not knowingly collect personal information from children under 13 through our website.

Because the event is family-friendly and open to the public, children may attend with parents or guardians. Photos or videos taken at the event may incidentally include children in public areas.

Parents or guardians who believe their child’s personal information has been submitted to us may contact us at [insert email address] and request deletion.

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10. Data Security

We take reasonable steps to protect personal information from unauthorized access, misuse, loss, alteration, or disclosure.

These steps may include:

  • Using reputable website and payment platforms

  • Limiting access to personal information

  • Using password-protected accounts

  • Using secure payment processors

  • Monitoring suspicious activity

  • Keeping only information reasonably needed for business purposes

  • Avoiding storage of full payment card information on our own systems

However, no website, payment system, email account, or online service can be guaranteed to be completely secure. You provide information at your own risk.

You should avoid sending sensitive information, such as full credit card numbers, Social Security numbers, bank login information, or passwords, through email, social media messages, or website contact forms.

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11. Data Retention

We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy.

We may retain information for purposes such as:

  • Completing transactions

  • Maintaining vendor records

  • Responding to inquiries

  • Managing future events

  • Keeping tax and accounting records

  • Resolving disputes

  • Preventing fraud

  • Complying with legal obligations

  • Enforcing agreements and policies

Retention periods may vary depending on the type of information and the reason it was collected.

For example, payment and transaction records may be kept longer for accounting, tax, dispute, or fraud-prevention purposes. General inquiry emails or messages may be deleted when no longer needed.

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12. Your Privacy Choices

Depending on where you live and how you interact with us, you may have certain privacy rights.

You may contact us to request that we:

  • Confirm whether we have personal information about you

  • Provide access to personal information you submitted

  • Correct inaccurate information

  • Delete certain personal information

  • Stop sending promotional communications

  • Limit certain uses of your information

  • Provide a copy of certain information, where applicable

  • Opt out of certain data uses, where legally required

To make a privacy request, contact us at:

Email: [insert privacy/contact email]

We may need to verify your identity before completing certain requests.

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13. Texas Privacy Rights

If you are a Texas resident, you may have rights under the Texas Data Privacy and Security Act, depending on how the law applies to our business and your personal information.

These rights may include the right to:

  • Confirm whether we process your personal data

  • Access personal data we have about you

  • Correct inaccuracies in your personal data

  • Delete personal data provided by or obtained about you

  • Obtain a copy of personal data you previously provided

  • Opt out of certain processing, including targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects

To submit a Texas privacy request, contact:

Email: [insert privacy/contact email]

Please include “Texas Privacy Request” in the subject line.

We will respond to valid requests as required by applicable law. We may deny requests in certain circumstances allowed by law, such as when we cannot verify your identity, when retaining information is required for legal or business purposes, or when an exception applies.

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14. Marketing Communications

If you provide your email address, phone number, or social media information, we may contact you about:

  • Vendor opportunities

  • Event updates

  • Table availability

  • Future shows

  • Important announcements

  • Promotional offers

  • Event reminders

You may opt out of promotional communications by contacting us or following any unsubscribe instructions included in the message.

Even if you opt out of promotional communications, we may still send necessary transactional or event-related messages, such as purchase confirmations, vendor setup instructions, table assignments, security updates, or policy notices.

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15. Links to Other Websites

Our website may contain links to third-party websites, including payment processors, social media platforms, vendor pages, sponsors, maps, or other services.

We are not responsible for the privacy practices, content, security, or policies of third-party websites. You should review the privacy policy of any third-party website you visit.

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16. User-Submitted Content

If you submit comments, reviews, photos, business information, logos, or other content to us, you understand that we may use that content for event-related purposes, including promotion, communication, vendor highlights, and website updates.

You should not submit content that you do not have permission to share.

By submitting content to us, you represent that you have the right to provide it and that our use of it for event-related purposes will not violate another person’s rights.

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17. Sensitive Information

Please do not submit sensitive personal information through our website forms, email, or social media messages unless specifically requested and necessary.

Sensitive information may include:

  • Social Security numbers

  • Full credit card numbers

  • Bank account login information

  • Government ID numbers

  • Medical information

  • Passwords

  • Private financial documents

If we receive sensitive information that is not needed, we may delete it.

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18. Fraud Prevention and Chargebacks

To protect our business, vendors, and attendees, we may use personal information and transaction information to detect, prevent, or respond to fraud, unauthorized purchases, chargebacks, payment disputes, or suspicious activity.

This may include sharing relevant information with:

  • Payment processors

  • Website platforms

  • Fraud-prevention services

  • Banks or card issuers

  • Law enforcement, when appropriate

  • Legal or professional advisors                                                                                                   

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes may be made to reflect updates to our website, event operations, vendor process, payment systems, legal requirements, or business practices.

When we update this Privacy Policy, we will revise the effective date at the top of the page.

Your continued use of the website or participation in the event after changes are posted means you accept the updated Privacy Policy.

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20. Contact Us

If you have questions about this Privacy Policy, your personal information, or your privacy rights, contact us at:

Final Evolution Card Show
Website: www.finalevolutioncardshow.com
Email: [insert business email]
Instagram: @finalevolutioncardshow
Facebook: Final Evolution Card Show

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